North Carolina DMV Bill of Sale

North Carolina DMV Bill of Sale

Introduction to North Carolina Bill of Sale

A North Carolina Motor Vehicle Bill of Sale is required in the State of North Carolina when you purchase a vehicle from a dealership. However, in private vehicle transactions, a Bill of Sale is not necessary in the State of North Carolina. Regardless of it not being required, you need to at least complete a generic Bill of Sale for your record – it serves as proof of sale.

In North Carolina, when transferring ownership of a vehicle, the process is similar to that of Titling and Registering a vehicle. This means that a title transfer would be appropriate when selling or buying a vehicle or donating or gifting a vehicle.

What is North Carolina Bill of Sale?

North Carolina Bill of Sale is a legal document that contains the details of a property exchange/transaction, as well as the information of the seller and the buyer. It serves as evidence of transfer of ownership in the state of North Carolina.

To download and print a generic Bill of sale, click here, and to download the North Carolina Motor Vehicle Bill of Sale, click here.

For vehicle title transfer in North Carolina, an additional document needs to be provided, which is the vehicle’s original title to be sold. The information written on the back of the original title must be completed by both the recipient and the original owner.

What are the Requirements for North Carolina Bill of Sale?

  • You will be required to provide a state ID card or driver’s license.
  • Proof of Insurance
  • A bill of sale
  • A notarized vehicle title.
  • If a lienholder has your vehicle title, you would have to present your current out-of-state registration and indicate its odometer reading.
  • If there are co-owners of the vehicle, all required documents must be submitted or filled out for both owners.
  • A lien release (if applicable).
  • All of the following forms must be filled and presented to the state’s DMV.
  • Title Application (Form MVR-1)
  • Declaration of Eligible Risk (Form MVR-615)
  • Damage Disclosure Statement (Form MVR-181)
  • If your vehicle is ten years old or below you will need an Odometer Disclosure Statement (Form MVR-180)
  • You should be prepared to pay all registration fees to required at registration

The information at the back includes:

  • The Buyer/Recipient’s name and address
  • Date of delivery or date of sale
  • Seller’s signature and hand-printed name
  • Odometer reading (only when required)
  • Notarization
  • Damage Disclosure Statement

For vehicles purchased from private individuals, complete this:

  • Vehicle title
  • Notarization
  • Title Application
  • Declare all liens, Notarization
  • Lien Release (must be completed if a lien is shown on the vehicle’s title)
  • Odometer Disclosure Statement
  • Damage Disclosure Statement (compulsory if the vehicle is less than ten years old)

In a situation where a vehicle is transferred between couples, parents, and children, the recipient is exempted by obtaining the Highway Use Tax Exemption Certificate.

If the buyer or recipient does not submit the request for title transfer before 28 days from the date of sale or delivery, the owner or seller will be subject to a late penalty.

For more detailed information, visit the North Carolina Department of Transportation (Division of Motor Vehicles)

How to Register a Vehicle in North Carolina

  • A title signed over to you
  • A bill of sale
  • Photo ID
  • Proof of residency that matches your ID
  • Proof of insurance
  • Odometer Disclosure Statement (VSA-5)
  • Inspection Certificate
  • You should be prepared to pay all titling and registration fees.

How to Write North Carolina Bill of Sale

  • Name of the seller and the buyer
  • Complete address of the seller and the buyer
  • Complete vehicle description, which includes make, model, body style, year, and Vehicle Identification
  • Number (VIN).
  • The vehicle odometer reading at the time of sale.
  • Date of sale
  • The sale price
  • Signature of the buyer and the seller
  • A notary public seal identifying the buyer’s and seller’s signature is required.


A Bill of Sale is a crucial document you should always demand as a buyer. And as a seller, you should ensure to write one before letting go of your property to serve as evidence that it’s no longer yours.

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